Delegated Staff: Financial Manager, Creditors Clerk, Cashier, HR Administrator, Credit Controllers & Supervisor

 1.  Issue receipt (triplicate) for all monies received.

(Account number / Invoice number / Cheque number to be included on receipt)

                * Original (Blue) to client

                * Pink to be filed with “Daily Banking Reconciliation”

                * White – remains in receipt book        

2.  Complete Daily Banking Reconciliation Form – cheque to balance.

3.            *  Cheques :       * Complete bank deposit slip and hand over to Driver / Mailing Assistant for

                                        * Physical banking.

                                        * Receive bank-stamped deposit slip and file with “Daily Banking Recon”

               *  Cash:             * Hand over all cash to Financial Manager / HR Administrator / Directors for safe-keeping.

 4.  Daily Banking Reconciliation with all documents handed to Credit Control Supervisor for processing on AS400.

 5.  Credit Control Supervisor captures AS400 deposit types per Credit Controller.

                * Cash Deposits – use only when banking cash

                   Capture Account number / Amount / Date of Receipt / Receipt Number.

                * Cheque Deposits – use only when banking cheques

                   Capture Account number / Amount / Cheque number / Date of Receipt / Receipt Number

                  (In that order)

                *2x copies to be printed.

 6.   One Copy of AS400 Deposits with Daily Banking Reconciliation given back to Cashier for filing and the other copy given to the Financial Manager to process GL Journal on Pastel – Refer to Transfer / Direct Bank Deposits process.