CHEQUE /EFT REQUISITION

Delegated Staff: Creditors Clerk, HR Administrator, Managers and Directors.

1.     The Creditors Clerk completes a Cheque / EFT Requisition form for monthly standing invoices e.g.: Rent, Municipal, Telephone, monthly creditors etc. and attaches the invoice or statement to the cheque / EFT requisition.

2.     The Creditors Clerk receives a Cheque / EFT Requisition with Purchase Requisition and all necessary documentation  to be attached (see buying procedure)

a.     NB! – Invoice to Nashua should always be made out as follows:

KCS OFFICE MANAGEMENT (PTY) LTD t/a NASHUA LIMPOPO

VAT NO: 4400220440

REG NO: 2004/031087/07

3.     Creditors Clerk then ensures that the info given is correct and hand over to Directors for authorisation. (Directors, Financial Manager or the HR Administrator ) Any one of the two directors need to sign the cheque and the Cheque / EFT Requisition Form.

4.     Creditors Clerk will then give all documents to Fin. Manager or HR Administrator to sign cheque as well or to do EFT payment.

5.     When EFT Payment is done Fin. Manager or HR Manager will write down the EFT ref. number on the Cheque / EFT Req. Form and attached the proof of payment to the document and hand back to Creditors Clerk.

6.     Creditors Clerk processes the Cheque / EFT Requisition on the Pastel Accounting System.

7.     The Creditors Clerk then files the documentation in the Chq or EFT File in numeric order.