CREDITORS PROCEDURE

Delegated Staff: Creditors Clerk, HR Administrator, Directors & Financial Manager

1.   Receive invoices with Purchase Requisition / Delivery notes and other documentation attached from Buyer.

2.   Compare prices on Invoice and order.

3.   Process Invoices and Credit Notes on Pastel Accounting System and write a code on the invoice as proof that the documentation has been processed on Pastel.

4.  Reconcile with Supplier Statements using a Recon / Remittance Advice Form.

5.   HR Administrator or Financial Manager to check for accuracy.

6.  Compare Creditors Ledger and payable age monthly.

7.  Filing of all documentation e.g.: Invoices, credit notes, GRN Notes, recons and statements in their different files.