Sales:

1. The Filing clerk receives the original or copies of contracts from the Sales Coordinator.

2. All contracts received are scanned onto Laserfiche into each customers file.

3. A Laserfiche stamp should be used as proof of scanning.

4. A new file will be opened if there are new accounts or use the existing file.

Consumables:

1. Warehouse Manager scan / Laserfiche POD’s and hand over to Filing Clerk for filing in date order in monthly boxes.

2. A signature date and Laserfiche stamp should be used as proof of scanning.

3. All invoice (boxes) are taken to storage location.

Finance / Admin:

1. files are drawn on request of Credit Controllers.

2. Make contract copies & proof of delivery for Credit Controllers.

3. Ordering & receiving of stationery.

4. Record keeping of all books (Receipt books, Credit note Books, Workshop Receipt books and Quotation Book)