Delegated Staff:

All Staff, Creditors Clerk, Managers & Directors.

 

Receive invoices/delivery notes from buyer for assets bought / purchased.
 

Process the invoices on the Pastel accounting system.
 

Print General Ledger accounts on the Pastel Accounting system, check for assets bought for the month.
 

Using the "Sales By Rep No Charge" report to process any capitalized deal and fixed asset invoices onto asset register. (Report obtained from the Financial Manager)
 

Using a journal form to process the depreciation journal on the Pastel accounting system.
 

Reconcile the Gen Ledger accounts to balance with the Asset register totals.
 

File the journal attaching depreciation document in the journal file and the printed assets documentation together with the invoices in the asset file.
 

At the end of the financial year each employee must complete a Stock Sheet - Fixed Assets, listing all the fixed assets in their office.
 

The Manager/Supervisor of each department and branch must first check that all the sheets are handed to them before sending to the creditor’s clerk for filing.
 

Copies are made and handed to the external auditors for auditing purposes.
 

All employees must keep a copy of their fixed assets in their office. E.g. ( behind the door )