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MULTI DATA RECONCILIATION
(CUSTOMER DEBIT ORDERS)
1. Documentation received from Multi Data via e-mail.
2.
The following reports are to be used:
a.
REPORT 090: Total amount received for
payment and total rejected debit orders
b.
REPORT 027: Service fee and retention
totals
c.
REPORT 028: Total banked by Multi Data
d.
REPORT 033: Listing of unpaid debit
orders
3.
The Credit
Controllers receive copies of reports 090 and 033
a.
These are
listings of the unpaid debit orders and rejections for the month
b.
Debit notes
or payment reversals have to be made out by the Credit Controllers.
4.
Transfer the
information on reports 090 and 027 onto Multi Data Recon on excel
spreadsheet.
a.
Recon to
balance to amount paid into our bank account, refer report 028.
5.
Transfer the
information on reports 027 and 033 to retention recon on excel
spreadsheet which also forms part of the Multi Data Recon.
6.
The retention
recon must balance to the retention ledger account on Pastel Accounting
System.
7.
Using a
Journal Form, journalise the following totals:
retention total on report 027, totals on report 033, debit notes
received from Credit Controllers, service fees from report 027.
8.
The journal
is captured and processed on Pastel Accounting System.
9.
The debits
and credits must balance before journal can be printed and filed.
10.
Print a copy
of the Multi Data Recon, attaching all documentation received and file
11.
Filing kept
in office for period of 1 year, thereafter, 5 years in archives
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