LEAVE PROCEDURE

Delegated Staff: Directors, Managers, HR Administrator and All Staff

Annual Leave
A Leave Form for annual leave has to be submitted at least 2 weeks before an employee goes on leave.
A leave form must be completed correctly when applying for leave.

The completed leave form must be given to the Director / Manager for authorisation who then confirms with the HR Administrator if the employee has leave available
After authorisation the leave form must be submitted to the HR Administrator for final approval and captured on the Accsys leave module.
 
Sick Leave
The leave form must be completed correctly as soon as possible after returning to work with a doctor’s certificate.

The completed leave form must be given to the Director / Manager for authorisation who must confirm with the HR Administrator if the employee has leave available
After authorisation the leave form must be submitted to the HR Administrator for final approval and captured on the Accsys Leave Module.

The Basic Conditions of Employment Act states that an employee is entitled to 30 days paid sick leave in a period of 36 months (working 5 days per week) and 36 days paid sick leave in a period of 36 months (working 6 days per week).

Family Responsibility Leave
The leave form must be completed correctly and submitted immediately.

The completed leave form must be given to the Line Manager for authorisation. The Line Manager must confirm with the HR Administrator if the employee has leave available
After authorisation the leave form must be submitted to the HR Administrator for final approval and captured on the Accsys Leave Module.
Company Policy states that an employee may take 3 days family responsible leave annually.

 
Maternity Leave
The leave form must be completed correctly and submitted to management at least 2 (Two) months before the employee plans to go on maternity leave.

The completed leave form must be given to the Director / Manager for authorisation who must confirm with the HR Administrator if the employee has leave available
After authorisation the leave form must be submitted to the HR Administrator for final approval and captured on the Accsys leave module
The Basic Conditions of Employment Act determines that a pregnant employee may take 4 months consecutive unpaid leave.


Document Retention List