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STAFF DEBTORS |
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Delegated Staff: |
Managing Director, Director, Managers, HR Administrator and
Employees. |
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1. |
The employee requests an advance or purchase
from the responsible Manager. |
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2. |
The responsible Manager must sign a
Deed
of Suretyship. |
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3. |
The responsible Director / Manager then forwards the
request to the HR Administrator who in return
submits the request to the Managing Director whom
then authorises. |
| 4. | Once the Purchase/Loan/Advance is approved by the Managing
Director then the relevant person requesting the loan
fills out an
Acknowledgement of
Debt form and sends the completed approved form to
the H.R. Administrator who will allocate to the staff
Debtors on Pastel Accounting System. |
| 5. |
The amount gets deducted from the employee’s salary over the
period as agreed upon by the employee and the Managing
Director. |
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6. |
The HR Administrator then posts the
invoice or payment onto the staff debtor account until
the debt is paid in full on the Pastel Accounting System. |
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Document Retention
List
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