INTERNAL & EXTERNAL AUDITS PROCEDURE |
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Delegated Staff: |
Management Rep., Managers / ISO
Reps, Staff and Directors. |
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Planned Audit Schedule |
| The Management Rep. shall plan the audits in
advance and complete an
Internal Audit
Schedule listing the relevant departments and the
applicable elements of the Quality System. This is to
ensure that all elements are audited for effectiveness
and compliance during a 12 months period. |
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Upon completion of the Internal Audit Schedule, the Management Rep. will
post the audit schedule onto the "Live ISO program" for the Management
and Staff to diarise the relevant audit dates. It is the responsibility
of the Managers to notify the Management Rep. to re-schedule the audit
if these dates are not suitable to them. |
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| The Management Rep. or designated quality
auditor shall conduct the audits in conjunction with the
relevant Departmental Heads / ISO Reps. |
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| Should an element under the direct
responsibility of the Management Rep. be audited, he/she
shall arrange for the audit to be conducted by a
competent person who is independent of the area/element
being audited. |
| Execution of Audits |
| The Management Rep. shall maintain an
Audit Register for the recording
of audits conducted during the planned and scheduled
period and will enter the next consecutive number
in the Audit Register.
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| The Management Rep. will use the procedures
and work instructions applicable to the department being
audited as means of reference and record any non-conformance. |
| Audit Feedback |
| 1. | The
Management Rep. will write an Audit Report summarising the findings
raised during the audit and sign the report. The Audit report will then be mailed to the
relevant Person/s, Manager/s being audited as well as the Directors. |
| 2. | The Management Rep. shall retain the audit report until such time that the
proposed
corrective actions are submitted. The corrective actions may be submitted to the
Management Rep. via a
Quality System
Improvement Request form or a
Change Request
form . |
| 3. | The Departmental Head / ISO Rep or delegated staff shall
take any Corrective Action necessary in accordance with the Quality System Improvement
Request procedure. |
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| Corrective Action |
| The Management Rep. shall verify that
Corrective Action is taken in accordance with the procedure "Usage
of Quality System Improvement
Request" - Closing the loop |
| Unscheduled Audits |
| The Management Rep. has the authority to
plan unscheduled audits as he/she deems necessary without
prior notification to a Departmental Head or area
concerned in accordance with Execution of Audits, Audit
Feedback and Corrective Action (see sections above). |
| Audits other than Nashua Internal |
| Second party audits shall be conducted where
deemed relevant on suppliers or subcontractors by the
Management Rep. |
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| Third party audits shall be conducted by the
SABS on an annual basis after certification. |
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| Regarding the schedules of these audits the
SABS shall communicate with the Management Representative.
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| Corrective actions shall be generated
against the SABS findings utilising Nashua Limpopo Quality Management System. |
| Records |
| The Management Rep. will ensure that all
audit records are filed and maintained in the Management
Rep. office for a min. period of 2 (Two) years and then
shredded. |