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Spares
arrive from Nashua Midrand and are booked in on the AS400
according to the purchase order number, shipment number
and GRN number.
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If the order
number exists the quantities are loaded according to the
goods received and invoiced on the delivery dockets.
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Should the
Purchase Order not exist i.e. a manual order was made out;
the stock must be booked in without a Purchase Order
number but the AS400 will automatically create one and
the stock will be accepted and booked in as usual
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A bin list
is printed showing the quantities and the locations. The
spares are then physically checked according to this list
and are packed into their correct locations.
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Should there
be any discrepancies, this is to be checked with Nashua
Midrand and to make a note on the delivery note so that
the creditor clerk knows about this. If there are extras,
these are to be sent back to Nashua Midrand.
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Once all
spares are packed away the stock is then updated.
Matching of invoices against the Delivery notes is done.
Once this is done copies are made and filed and the
originals are given to the Creditors Clerk to process for
payment.
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