|
STAFF DEDUCTIONS - FUEL |
|
Delegated Staff: |
Technical Director
/Manager, Creditors Clerk,
Salaries Administrator and Engineers. |
|
1. |
Petrol reports are received monthly
via e-mail and the local service station Petrol account
is received by mail. |
|
2. |
Only the petrol reports relative to the
Technical Department, are printed by the Creditors Clerk. |
|
3. |
The Technical Manager checks reports for
correctness of transactions and for any irregularities, e.g.
Frequency of pour in, out of area pour in, liters poured
larger than tank capacity and calculates the private
usage for each staff member. |
| 4. |
The Technical Manager sends the
checked/amended reports to the Technical Director. |
|
5. |
The Technical Director enters the deductions
for private usage on the Fuel Deduction Schedule and
e-mails the completed document to the Creditors Clerk. |
|
6. |
The deductions are then added to a Excel spreadsheet, which is then given to the Salary
Administrator. |
|
7. |
The reports and a copy of the deduction
schedule are filed in the Petrol Report file. |
|
Document Retention
List
|