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A staff member approaches the Service Controller for petty cash to
purchase items necessary.
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Fill in a petty cash voucher and let the staff member sign on the
voucher for the amount advanced.
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The staff member is to furnish you, within 3 days from receipt of
petty cash advance, with a cash purchase slip and the relative
change.
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Each individual claim must be processed on an excel spreadsheet,
then it should balance back to your float.
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Prepare the
Cheque Requisition Form
for reimbursement of Petty Cash claims.
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The Branch Manager checks / signs the petty cash Excel
spreadsheet & Cheque requisition form. This form is then
e-mailed together with copies of the vouchers & cash purchase
slip to the Creditors Clerk in Polokwane for re-inbursement. The
original documents are sent to the Creditors Clerk in Polokwane.
Copies of the Petty cash documents are filed.
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On receipt of cheque for reimbursement, cash the money at the bank
and place in the Petty cash tin.
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At month end the Service Controller checks that the petty cash
vouchers and the money in the tin balance to the original float
and signs on the excel spreadsheet for filing. |
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THE PETTY CASH TIN IS LOCKED IN THE SAFE EVERY EVENING BEFORE
LEAVING. |